Public Records Request
Upon receipt and acknowledgement of public records request, preliminary work will commence to assess whether a cost estimate will be necessary. A notification will be sent in advance with an itemized breakdown of any charges if it is determined that that the fulfillment of the request will take more than 30 minutes to fulfill. The estimate will be adjusted accordingly if the request requires more or less resources to fulfill. The first 30 minutes are at no cost. In addition to the cost of resources (paper copies, flashdrive/cd/dvd storage media, shipping & handling) to fulfill this request, an hourly rate charge applies to time over 30 minutes. If the estimate is approved, and we are instructed to proceed with fulfilling the request, a minimum deposit payment of 50% of the cost estimate is required prior to beginning any work. Upon completion, the requestor will be contacted to apply/send a payment for the remaining balance prior to releasing the records. Refunds will be issued as necessary for payments made that exceed the final cost of the request.
To apply a payment by telephone for the minimum deposit, or in full, please dial (727) 595-4020, Monday – Friday (Holiday schedules vary), 8:00 A.M. – 4:00 P.M. Service/processing fees apply for each credit/debit card transaction ($5 fee for transactions of $200 or less, or 3% of the total charge for transactions of $201 or more). Payments (check, cash, or money order) can also be mailed to Indian Shores Town Hall, 19305 Gulf Boulevard, Indian Shores, FL 33785. If the minimum deposit or payment in full is not received within 30 days of when the cost estimate was provided, we will assume that the records are no longer needed and the request will be updated to closed status.
Records can be viewed in person by dialing 727-595-4020 to make arrangements to view them, Monday – Friday (Holiday schedules vary), 8:00 A.M. – 4:00 P.M. A staff member must be present at the time of the review. Hourly charges begin after the first 30 minutes of the review.
All documents found will be reviewed and any information exempt from disclosure under the State’s public records laws, Chapter 119, will be redacted with the appropriate statutory exemption referenced prior to the distribution of the documents.
Requestors will be contacted within three (3) to five (5) business days with a status, cost estimate (if time to fulfill the request exceeds 30 minutes), and/or additional information regarding or questions regarding the request.
CUSTODIAN OF PUBLIC RECORDS
Freddie Lozano, CMC, Town Clerk
19305 Gulf Blvd.
Indian Shores, FL 33785
Office (727) 474-7705
Fax: (727) 596-0050
Select an option below to submit a public records request.
Or Call: Freddie Lozano at (727) 595-4020, extension 203